Free Charity Data Protection Policy Template
A free model data protection policy for small charities in England and Wales — plain English, ready to adapt. No sign-up, no email address, just the download.
Every charity that holds names, emails or donor details — UK GDPR applies at any size.
Download the free template (Word)
≈16 KB · Word (.docx)
Free template from TrusteeMeetings.co.uk — free for any charity to use and adapt. No attribution required.
Contains public sector information licensed under the Open Government Licence v3.0.
What's inside
- Data protection principles
- lawful bases
- special category data
- privacy notices
- rights and subject access requests
- breach procedure (72-hour test)
- retention
- security
- sharing
- fundraising and marketing (incl. the new charity soft opt-in)
How to use it
- Fill in the [square brackets] with your charity's details.
- Adopt it at a board meeting — it has a built-in adoption block.
- Diarise the review date — it has a built-in review block too.
Not sure what to put in it? Read our full guide: Charity Data Protection Policy: Guide + Free Template.
TrusteeMeetings keeps your policies, meetings and actions in one place — see how it works.
TrusteeMeetings.co.uk is a governance tool, not a law firm — this is information, not legal advice.