Charity Data Protection Policy Template
A model data protection policy you can adapt for your charity. Download it below, or enter your email and we'll send it to you.
Every charity that holds names, emails or donor details — UK GDPR applies at any size.
Download the template (Word)
≈16 KB · Word (.docx)
Template from TrusteeMeetings.co.uk — any charity may use and adapt it. No attribution required.
Contains public sector information licensed under the Open Government Licence v3.0.
What's inside
- Data protection principles
- lawful bases
- special category data
- privacy notices
- rights and subject access requests
- breach procedure (72-hour test)
- retention
- security
- sharing
- fundraising and marketing (incl. the new charity soft opt-in)
How to use it
- Fill in the [square brackets] with your charity's details.
- Adopt it at a board meeting — it has a built-in adoption block.
- Diarise the review date — it has a built-in review block too.
Not sure what to put in it? Read our full guide: What UK GDPR requires of a charity data protection policy.
TrusteeMeetings.co.uk is a governance tool, not a law firm — this is information, not legal advice.